TERMS & CONDITIONS
1. Confirming the booking
I) ‘Confirmation’ will mean any verbal, electronic or written acceptance of this booking by the ‘client’ and ‘Sessions Wedding DJs’.
II) All bookings take effect immediately upon ‘confirmation’.
2. Changes to contract
The agreed booking fees may be subject to change (in agreement with both the ‘client’ and ‘Sessions Wedding DJs’) if any details on the contract are altered. All changes to the contract must be arranged & agreed by Sessions Wedding DJs in advance of the event.
3. Payment of fees
The agreed booking deposit is due strictly with the receipt of the contract. Deposit can be paid by cheque, paypal, credit card or debit card (paypal, credit or debit card payments can be made through our web site.)
Unless otherwise agreed by Sessions Wedding DJs, the balance is payable to the DJ in cash at the start of the event.
Cancellation by the ‘client’:
Cancellation by the ‘client’ is not allowed for any reason except circumstances covered by ‘force Majeure’ (see clause 10.) In the event that the ‘client’ cancels the booking, the ‘client’ agrees to inform Sessions Wedding DJs immediately.
I) Cancellation by the ‘client’ within 48 hours of confirmation will result in the loss of any deposit paid but will not carry a cancellation fee unless the event date is within the following 7 days, in which case the full booking fee will be due.
II) Cancellation by the ‘client’ after 48 hours of confirmation and up to 90 days from the event will result in loss of deposit and 50% of the remaining balance will be payable by the ‘client ’ to Sessions Wedding DJs within 14 days.
III) Cancellation by the ‘ client ‘ within 90 and up to 60 days from the event will result in loss of any deposit and 75% of the remaining balance will be payable by the ‘ client to Sessions Wedding DJs within 14 days.
IIII) Cancellation by the ‘client’ within 30 days of the event will result in loss of deposit and 100% of the remaining balance will be payable by the ‘client’ to Sessions Wedding DJs within 14 days. In the unlikely event that Sessions Wedding DJs cancels the booking. Sessions Wedding DJs agrees to inform the ‘client’ of the cancellation and make all reasonable attempts to find a suitable replacement artist of similar standard and style, at no extra cost to the ‘client’. Should a suitable replacement not be found, Sessions Wedding DJs agrees to refund the ‘client’ their deposit plus any other booking fees already paid in advance. There will be no refund given to the ‘client’ against the booking deposit already paid, if a replacement artist of similar value can be arranged by Sessions Wedding DJs and agreed by the ‘client’. However, should a replacement artist charge a much lower fee, the client will be refunded a proportionate amount of their booking fee if they have made a payment above the deposit fee and the replacement artist will be due their usual fee should a replacement artist charge a much higher fee, the client will be liable for any extra charge that may be incurred, Where possible, the ‘client’ and ‘artist’ will be contacted to agree this in advance.
5. Changes on the day
Where possible, changes to the contract schedule, which are unavoidable on the day of the event, should first be discussed & agreed with Sessions Wedding DJs. Should this not be possible, changes are to be agreed between the ‘client’ and the ‘DJ’ prior to performance. Any changes will be subject to these terms and conditions. Changes negotiated between the ‘client’ and the ‘DJ’ on the day of the event and any extra fee’s are agreed upon the ’ client ’ must pay these extra fee’s along with the remaining balance of the booking fee.
If the ‘client’ has agreed to cover additional expenses incurred by the ‘ DJ ’ (such as taxi’s, food, hotel, flights etc) Sessions Wedding DJs will provide receipts and an invoice to the ‘client’ within 60 days after the event. The ‘client’ must reimburse all expenses to Sessions Wedding DJs within 28 days of invoice.
7. Sessions Wedding DJs service guarantee
I) The ‘DJ’ agrees to provide a performance that is to the best of their ability, and reflects fully the likeness of the ‘DJ’ show, as known to and as advertised to the ‘client’ via distribution of the ‘DJ’ demo CD’s, promotional materials, profiles, pictures, videos, web page etc. The ’ DJ ’ will make every effort to ensure their performance is outstanding, adhere to the client’s wishes within all reasonableness, be polite and courteous with the client, their guests and all venue staff and contractors.
II) The ‘DJ’ agrees to provide all equipment required to undertake this performance, unless the equipment has been contractually agreed to be provided by the ‘client’ or a third party.
III) The ‘DJ’ agrees that their fee is inclusive of all expenses (except those that have been itemised or accounted for separately ), travelling expenses to and from the venue, VAT, tax, N.I. etc and covers any payments whatsoever due to other members.
IIII) The ‘ DJ ’ will not smoke in restricted areas or park their vehicles in restricted areas at the performance venue.
V) The ‘ DJ ’ will not display any other conduct deemed anti-social, illegal, nor reflecting badly upon themselves, Sessions Wedding DJs, or the ‘client’.
The adjustment of the volume and sound level of any equipment shall be as the ‘client’ reasonably requires.
8. ‘DJ’ equipment
It is agreed by the ‘client’ and the ‘DJ’ that the equipment and instruments of the ‘DJ’ are not available for use by other performers or persons except by specific permission of the ‘artist’.
9. Withdrawal Of Services
I) In case of verbal and/or physical violence towards the ’ DJ’s ’ or any person/person’s connected with Sessions Wedding DJs, the client may be asked to have this/these people removed from the venue if an agreement regarding this can not be resolved then the service’s of Sessions Wedding DJs may be stopped, and the client will be liable for the remainder of any booking fee’s due.
II) In the case of damage being caused to any equipment (either belonging to contracted to or leased to Sessions Wedding DJs) by the client or any person/person’s at the event the service’s of Sessions Wedding DJs DJ may be stopped, and the client will be liable for the remainder of any booking fee’s due, and the client will also be fully liable for any damage to equipment (either belonging to contracted to or leased to Sessions Wedding DJs), payment for any damaged equipment should be received by Sessions Wedding DJs within 7 days of the event or further cost’s may be charged.
10. Force Majeure
In cases of ‘Force Majeure’ (which shall be known as war, fire, death, illness or other capacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, national calamity, order of Government or Local Authority having jurisdiction in the matter, changes in law, foreign government policy, act of God), which are not attributable to any act or failure to take preventive action by the ‘artist’ or ‘client’, then the ‘artist’ or ‘client’ may cancel this booking without penalty other than loss of deposit.